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You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."
When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.
Once you've had time to review the offer and are ready to accept, ask for the offer in writing so you're sure your expectations match what the employer is offering.
The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.
A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It's also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.
When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:
Format your letter correctly. The letter can be sent by email or mail. If you're sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.
Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.
The employer is busy, so a concise letter that includes all the necessary information is best.
Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.
Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.
Watch out for spelling and grammar errors.
Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.
This is a job acceptance letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.
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Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jason.burnett@email.com
Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055
As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.
As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.
I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.
Again, thank you very much.
Handwritten Signature (hard copy letter)
Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.
Subject line: Janet Fieldstone - Job Offer Acceptance
Dear Mr. Campbell,
It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy.
As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date.
I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.
I'm always available by email, but feel free to call if that's more convenient (555-555-5555).
Again, thank you so much for this opportunity.
When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read.
No matter which way you send the letter, make sure to address the letter to the person who offered you the position.
